A wide variety of different businesses from plumbing companies to contractors keep a fleet of vehicles intended for worker use when they are on company time. For those who are running newly expanded businesses, and are thus entering the world of managing motor vehicles used for work for the first time, the entire process of establishing a fleet policy and maintaining the vehicles safely can be a bit overwhelming. The tips below are intended to help remove some of the stress from fleet management even for those who are new to the game.
Establish a Written Policy
Writing out a detailed policy regarding who is entitled to use vehicles and which vehicles will be best suited to meet each employee’s unique needs is a good place t start. Be sure to include relevant details such as intended retention period and mileage, hierarchical employee grades and their entitlements, and which vehicles should be used for each unique need the company has as a whole.
Consider Purchasing Multiple Types of Vehicle
Investing in a variety of vehicles can require a bit more money up-front, but it can also help keep employees happier and manage maintenance costs further down the road. Again, it’s essential to keep in mind what these vehicles will be used for and to choose models appropriately so that they will be well-suited to meet the company’s needs. Some companies even offer salary sacrifice options to employees, which allow them to take their company cars with them when they leave the company, which can also help to widen vehicle choice and reduce costs.
While maintaining a vehicle fleet can make fieldwork much easier, it comes with its fair share of risks. Fleet managers should consider things like their duty of care to their employees who must travel as part of their jobs and should take steps such as implementing driver safety training programs and ensuring adequate maintenance in order to meet these obligations.
Strategic management requires a more in-depth understanding of how vehicles are being used. This should include a monitoring of accident rates and how employee accident rates compare to market averages, keeping track of operating costs, and pro-actively addressing any potential challenges to driver safety.